As businesses continue to face the complexities of ACA compliance, many struggle with the manual processes of tracking employee hours, monitoring eligibility, and generating IRS reports. These tasks are time-consuming and prone to errors, which can lead to expensive penalties and audits. Fortunately, ACA-Track provides a comprehensive, automated solution that transforms the way companies approach ACA compliance. Here’s how ACA-Track makes compliance easier, faster, and more accurate for businesses of all sizes.
Automated Tracking for Full-Time and Variable-Hour Employees
Tracking the hours worked by employees is one of the most critical components of ACA compliance. Under the ACA, employers must offer health insurance to full-time employees—those who work 30 or more hours per week—but calculating who qualifies as full-time can be a challenge, especially when dealing with variable-hour employees. With ACA-Track, businesses can effortlessly track the hours worked by all employees, regardless of their status.
ACA-Track integrates seamlessly with your existing payroll and HR systems, automatically collecting data from multiple sources like timekeeping software, manual timesheets, and mobile device entries. This integration ensures that all employee hours are accurately tracked and accounted for, regardless of whether they’re full-time, part-time, or variable-hour employees. With real-time data collection and automated eligibility tracking, you no longer need to worry about manually calculating whether an employee qualifies for ACA health benefits. ACA-Track takes care of it for you.
Proactive Monitoring and Eligibility Alerts
Staying on top of employee eligibility for health coverage can be a daunting task, especially when you have employees with varying work schedules, leave statuses, or other changing factors. ACA-Track simplifies this by proactively monitoring employee eligibility for ACA coverage. The platform alerts you when an employee meets or exceeds the 30-hour threshold for full-time status, ensuring that you are always aware of who needs to be offered health benefits in compliance with the ACA.
Additionally, ACA-Track tracks employee events such as leaves of absence, waivers, or status changes, ensuring that eligibility is updated in real-time. By providing these proactive alerts, ACA-Track helps you avoid missed deadlines or overlooked eligibility requirements, giving you peace of mind that your business is always compliant with ACA regulations.
Seamless Integration with Payroll Systems
One of the challenges businesses face with ACA compliance is managing data across multiple systems. If you’re using different platforms for payroll, HR management, and time tracking, it can be difficult to ensure that all of your data is accurate and consistent. ACA-Track solves this problem by seamlessly integrating with your existing payroll system, HRIS (Human Resources Information System), and timekeeping platforms.
The platform supports a variety of data formats, including CSV and Excel files, making it easy to import employee data without requiring customized APIs or complex data mapping. Whether you’re using automated time clocks, manual timesheets, or employee mobile apps, ACA-Track aggregates and organizes your data into one central location, ensuring that you can track employee hours, monitor eligibility, and generate IRS reports with ease.
Automated 1095-C and 1094-C Reporting
One of the most critical tasks for ACA compliance is filing Forms 1095-C and 1094-C with the IRS. These forms provide detailed information about the health coverage offered to your employees, and errors in these forms can result in penalties or audits. ACA-Track simplifies this process by automatically generating these forms based on your employee data.
Using the data collected from your integrated systems, ACA-Track calculates the appropriate codes for each employee, ensuring that the forms are completed accurately and efficiently. Once the forms are generated, ACA-Track can e-file them directly with the IRS, eliminating the need for manual submission. The platform also performs comprehensive data integrity checks before submission, ensuring that there are no discrepancies or missing information. With ACA-Track, you can rest easy knowing that your ACA filings are accurate and compliant with IRS regulations.
Error Detection and Resolution
Errors in ACA filings can result in costly penalties and audits. Fortunately, ACA-Track offers built-in error detection to ensure that your filings are error-free. The platform automatically checks for discrepancies in the data, flagging any issues before submission. Whether it’s missing data, incorrect employee hours, or issues with coverage eligibility, ACA-Track alerts you to potential errors so you can address them before they become a problem.
If errors are discovered after the forms are submitted, ACA-Track makes it easy to correct and resubmit the forms to the IRS. The platform provides clear instructions on how to fix the issue, and with the help of your dedicated Client Success Advisor, you can quickly resolve any errors and minimize the risk of penalties.
Dedicated Support Every Step of the Way
One of the standout features of ACA-Track is the personalized support provided to every client. When you choose ACA-Track, you’re assigned a dedicated Client Success Advisor who is available to assist with any questions or issues related to ACA compliance. Whether you need help understanding complex regulations, resolving data discrepancies, or filing IRS forms, your advisor is there to guide you through the process.
Your dedicated advisor provides ongoing support, ensuring that you have the resources and assistance you need to stay compliant year after year. ACA-Track’s customer service team is available to help with troubleshooting, data issues, and IRS error resolution, so you’ll never have to navigate ACA compliance on your own. With ACA-Track, you can count on expert assistance every step of the way.
Ensuring Data Security and Privacy
When dealing with sensitive employee information, data security is a top priority. ACA-Track takes this responsibility seriously, employing the latest encryption protocols and secure data storage practices to protect your data. The platform is certified under SSAE 16 SOC 2 Type 1, ensuring that your data is handled in accordance with the highest security standards.
All personal identifying information is encrypted in the ACA-Track database, so even if data is compromised, it remains protected. In addition, all data transfers are conducted over secure HTTPS connections, providing an added layer of security when uploading or downloading information. ACA-Track ensures that your business’s data is protected, giving you peace of mind that your employee information is safe and secure.
Scalable for Growing Organizations
As your business grows, so do your ACA compliance needs. Whether you’re expanding to new locations, adding more employees, or offering new health plans, ACA-Track is designed to scale with your organization. The platform offers flexibility in managing multiple EINs, tracking eligibility across different locations, and handling various coverage groups—all while maintaining compliance with ACA regulations.
With ACA-Track, you can easily track the eligibility of employees across different departments, locations, or work schedules. The platform’s scalable features ensure that you can manage ACA compliance for organizations of any size, from small businesses to large enterprises, with minimal effort.
Conclusion: Make ACA Compliance Easy with ACA-Track
ACA compliance doesn’t have to be difficult. With ACA-Track, you can automate the complex processes of tracking employee hours, monitoring eligibility, and filing IRS reports, while ensuring that all data is accurate, secure, and up-to-date. By integrating with your existing systems, offering proactive alerts, and providing dedicated support, ACA-Track simplifies compliance and reduces the risk of penalties.
If you’re ready to transform your ACA compliance process and make it hassle-free, ACA-Track is the solution you’ve been looking for. With powerful features, seamless integration, and expert support, ACA-Track helps you stay compliant year after year. To learn more and see how ACA-Track can simplify your ACA compliance, visit ACA-Track today.
